Rushen Primary School

Learning and Growing


1.00 Introduction

1.10 The school recognises that it has a responsibility for the health, safety and welfare of all employees and the health and safety of pupils and visitors to the school. The Department of Education and Children's General Health and Safety Policy has been adopted.

1.20 This is a statement of organisation and arrangements that complement the Department's Health and Safety Policy.

1.30 The allocation of responsibilities and duties for safety matters and the particular arrangements to implement them are set out below.

2.00 Responsibilities

2.10 The Headteacher retains overall responsibility for matters relating to health, safety and welfare. Day to day responsibilities have been delegated in accordance with the job descriptions of particular post holders.

2.20 In addition to duties imposed upon all employees by virtue of the 1974 Health and Safety at Work Act, various teaching and non-teaching posts carry particular responsibilities for aspects of health and safety. Such duties are outlined in the Department of Education and Children's safety policy or within the job descriptions of particular posts.

2.30 Pupils are expected to work and conduct themselves in ways which pose no risk to their own health and safety, that of other pupils, staff or visitors to the school.

2.40 It is the responsibility of the Headteacher to ensure that information, guidelines and regulations are made known. This will normally be done through the line management structure.

2.50 This policy will be regularly reviewed and updated by the Headteacher in accordance with advice from the Department of Education and Children.

2.60 The Headteacher will be responsible for producing an annual report on health and safety, fire and security for the school governors. This will include details of all reportable accidents, action taken, training and compliance with safety monitoring.

2.70 Managing Drug Related Incidents

The school condones neither the misuse of drugs and alcohol by members of the school, nor the illegal supply of these substances. The school and grounds are a completely smoke free zone. The school is committed to the health and safety of its staff and pupils and will take action to safeguard their well-being. The school recognises its shared responsibility with parents, seeks to work closely with them and welcomes their co-operation and support in the stand against substance misuse.

Staff should report any concerns regarding a pupil being involved in substance misuse (whether directly or indirectly), to the Headteacher and parents will be informed where appropriate. Any substances or drug related items found will be handled and disposed of safely by staff. Pupils will be taught to tell an adult if anything of this nature is discovered on school premises. Incidents will be recorded on a Safeguarding ‘Logging an Incident’ form.

3.00 General

3.10 The school will endeavour to comply with all current legislation regarding health and safety. It will so far as is reasonably practicable meet the requirements of the 1974 Health and Safety at Work Act and subsequent regulations and guidance issued in relation to health, safety and welfare. The school will comply with specific guidance laid out in the Department of Education and Children's Safety Manual and Log Book for Schools and the Isle of Man College and its appendices.

3.20 A reference copy of the Department's Safety Manual and Log Book for Schools and the Isle of Man College is maintained in the Headteacher’s office. This document should be drawn to the attention of all the relevant staff. COSHH and CLEAPS regulations are available within the school.

3.30 The school recognises and upholds the agreements reached between the Department of Education and Children and the employees unions in matters relating to health, safety and welfare. The school recognises the existing arrangements for consultation between the Department and the heads of primary and secondary schools, Isle of Man College and the unions with respect to health and safety matters.

4.00 Allocation of Responsibilities

4.10 Overall and final responsibility for health and safety in the school is that of the Headteacher who is responsible for this policy being carried out.

4.20 The deputy head will assist and deputise in the Headteacher's absence.

4.30 Coordination of all health, safety and welfare matters will be done by the Headteacher. Coordination of all fire and security matters will be carried out by the Headteacher.

4.40 The following staff are responsible for safety in particular areas where specific hazards have been identified:

Science resources and equipment

Jo Shaw Art and design resources and equipment

Steve Corlett Caretaking and Cleaning

Physical Education Facilities and Equipment

Technology resources and equipment

Deborah Awkal Office and Administrative Areas

Dawn Speight Information Technology Curriculum

Suzanne Owens Work Experience

Gillian Higgins Off Site Visits/Excursions

Jane Drinkwater School Meals

4.50 Additionally, the Deputy Headteacher has particular responsibilities for health and safety and where appropriate for the work of Education Support Officers.

4.60 All employees have the responsibility to cooperate with the governors to achieve a healthy and safe workplace and to take reasonable care of themselves, pupils and others. Teachers have general responsibility for the safety of pupils within their teaching areas and whilst on duty around the school. Additionally, each member of staff is expected to know and apply such specific safety measures as required in areas presenting particular known hazards.

4.70 Whenever an employee notices a health or safety problem which they are not able to put right, they must straight away tell the appropriate person named above.

4.80 Consultation between management is provided through management meetings and meetings between the Headteacher and the staff.

4.90 Others have particular responsibilities for the following:

Safety Training - Headteacher
Carrying out safety inspections - Headteacher, and those identified in 4.40
Investigating Accidents - Headteacher / Department Health and Safety Officer
Portable Electrical Equipment Testing - Headteacher/Works Department
DT - Headteacher, and those identified in 4.40
Physical Education Equipment - Headteacher, and those identified in 4.40 + Department of Education contractors
Monitoring maintenance of plant and equipment - See attached schedule and Safety Manual and Log
First aid, accident reports and monitoring returns - Headteacher/Duty teacher, Education Support Officer or ancillary and School Administrator
The Special Unit (Ace Base) – Unit Manager/Headteacher


5.00 Accidents First Aid

5.10 First aid boxes are located in the wet areas of the following locations:

Reception Wet area

Room 2

In the corridor between rooms 3 and 4

Wet area between Room 13 and 14

Wet area between Room 11 and 12

Wet area between Room 9 and 10

Wet area between Room 7 and 8

Infant Library

School Office

Staff Room

Main Hall (Kitchen)

School Kitchen

Small first aid kits are available in the Office and the Infant Library to take out on trips.

A defibrillator is available in the School Entrance hall

Lunchtime ancillaries carry first aid kits

There is a splint set in the Office.

5.20 Trained/qualified first aiders are:

Teachers - Department First Aid Training 2019

A Griffiths
A Hermann
G Higgins
S Ollier
J Shaw
A Wilson
E McMeiken
A Irving
L Smiley
S Owens
H Wardman

Education Support Officers

L Bott
J Hickey
V Taggart
M Wright

Lunchtime Assistants

L Trimble
H Watterson

Staff trained in the use of defibrillators

G Higgins Jan 2017

5.30 Mrs Louise Bott is responsible for maintaining and stocking first aid boxes.

5.40 People responsible for reporting incidents and returning them to the Department are the Headteacher/School Administrator.

5.50 The Accident Reporting Book is maintained in the School Office.

5.51 A Second Accident Reporting Book is maintained in the Foundation Stage wet area.

6.00 General Fire Safety

6.10 Escape routes and signs Caretaker

Fire extinguishers Checked by caretaker and contractors

Fire alarms Headteacher, defects reported to Works

Testing Different activation points weekly

6.20 A simulated emergency evacuation of the building is carried out termly. Arranged by the Headteacher.

7.00 Advice and Consultancy

7.10 Department of Education and Children Health and Safety Adviser 685803

In the absence of the Departmental Health and Safety Adviser, external advice and support for health and safety is available from two sources:

Ms Caron Palmer, Principal Health and Safety Adviser, the Office Of Human Resources, St Andrew’s House, Finch Road, Douglas. Telephone: 685737.
The Health and Safety at Work Inspectorate, Murray House, Mount Havelock, Douglas. Telephone: 685952.

Fire safety advice can also be obtained from the Departmental Health and Safety Adviser or in their absence, external advice can be obtained from the Fire and Rescue Service Community Fire Safety Team, Department of Home Affairs, Homefield, Woodbourne Road, Douglas, Telephone: 647303


8.10 Manufacturers guidance, Department guidance, COSHH regulations and guidance from CLEAPS will be sought and adhered to where there is a risk to health and safety from machinery, processes or substances.

9.00 Housekeeping and Premises

9.10 Cleanliness: The School through the Headteacher and Caretaker will make the necessary arrangements for the cleaning of the building. It will require contractors and caterers to take all proper steps to ensure cleanliness in these areas.

9.20 Waste disposal: The school will make the necessary arrangements through the Department of Education and Children for the disposal of day to day waste. It will take appropriate action to ensure the safety disposal of unwanted chemicals. It will take action to ensure the disposal of larger items of waste.

9.30 Safe stacking and storage: Equipment and materials will be stored in designated areas, e.g. stockrooms, cupboards, etc. Storage will normally be at a height accessible from ground level and steps must be used where this is not so.

9.40 Marking and keeping clear gangways, passage ways and exits: Fire exit routes will be kept clear. Fire exit routes will be marked and designated exits kept unlocked and unblocked.

9.50 Use of ladders: Pupils must not use ladders. Staff must be accompanied and use these correctly.

9.60 Special access to particular places: No unauthorised access to roofs, boiler rooms or the school kitchen.

10.00 Portable Electrical Equipment

10.10 All staff should visually check every piece of portable electrical equipment every time it is used and report any faults to the Headteacher. Details of the protocol may be found in the Safety Manual and Log Book for Schools and the Isle of Man College, Appendix D.

10.20 The Headteacher and caretaker will carry out an annual visual check of each piece of portable electrical equipment and its cabling and plug and indicate that its condition was satisfactory and in good order at the time of the check with a coloured marker sticker.

The date of this check will be noted in the school inventory.

10.30 The Department of Education and Children, Works Department will arrange for an annual test to be conducted of all portable appliances which will be labelled once test have confirmed they are in good working order and a safe condition.

11.00 Training

11.10 Persons responsible for training:

(a) Teaching staff, Nursery Nurses Headteacher and subject coordinators

and cleaning staff and the Department of Education

(b) Kitchen staff School Meals Service

12.00 Special training is required in the following areas

12.10 Teaching Staff and Nursery Nurses First Aid

Caretaking and Cleaning Caretakers Safety and Security Course

To support the medical needs of children

13.00 Contractors and Visitors

13.10 All contractors and visitors must report (in and out) to the school office and sign the visitors’ book.

13.20 Contractors may only start work after the appropriate authorisation has been given. This will follow the Headteacher’s approval of an appropriately conducted risk assessment and complimentary action plan specific to the work to be carried out.

13.30 Contractors are responsible for ensuring that they work in a safe way and that they follow the guidance laid out by the HSC regarding contracts in occupied school premises, with particular reference to the separation of their work and equipment from pupils and staff.

13.40 Contractors are expected to follow the health and safety rules of the school, in particular, the requirements for evacuation in the case of the fire alarm.

14.00 Machinery

14.10 Rules for use: only authorised users may use equipment where there is a need for training, certification or specialist knowledge. Where Department, DFE or HSE guidance demands training, this will be provided. Guards, keylocks and other safety features must not be altered or tampered with.

14.20 Equipment Who checks

Art and Design Art Coordinator

AVA Headteacher

Cleaning Equipment Cleaners/Caretaker

Computers ICT Coordinator

PE Equipment and Apparatus PE Coordinator/Equipment

maintenance contractor

Science Science Coordinator

Technology Headteacher

The hoists in the Unit Unit Manager/Kissack Care

15.00 Dangerous Substances

15.10 Cleaning fluids and chemicals are stored in the caretaker’s stock cupboard which is kept locked at all times.

15.20 Chemicals will be stored, used and disposed of in accordance with guidance issues by manufacturers, the Department, COSHH Regulations and CLEAPS. In the case of Science, Technology and Art and Design, such guidance will be implemented and maintained by the appropriate coordinator.

15.30 Where it is necessary for staff or pupils to wear goggles or other items of personal protective equipment in order to undertake a particular activity, these will be provided. Where these or a particular type of clothing is required in order to conduct an activity, this will not be undertaken unless such requirements are met.

16.00 Fluids under Pressure

16.10 Any fluids or gases stored under pressure will be stored, labelled and used in accordance with guidance from the manufacturer, Department or CLEAPS.

Signed by Headteacher

Date 26 January 2017 Review Date February 2018

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